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Data Management

Resources and tips to help you securely create, preserve, license, and share your data, plus writing a data management plan and citing data.

Network Data Security

  • Store sensitive materials on computers that are not connected to the Internet or a network.
  • Only allow trusted individuals to troubleshoot computer problems.
  • Do not store or transfer confidential data on the Internet or in cloud storage.
  • Do not store confidential data on computers that are connected to any network.

Computer Security

  • Ensure that the computers used for storing data have up-to-date virus protection.
  • Use passwords to secure files and computers.
  • Use privacy screens when working with confidential data.
  • Do not leave computers used for storing sensitive data unattended when outside of workplace.
  • Do not carry confidential data on laptops/USB drives when traveling.

Physical Data Security

  • Restrict access to buildings and rooms where sensitive data or research specimen are stored.
  • Keep physical paper files in locked file cabinets.
  • Do not store or transmit highly sensitive data without encryption.