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BIOL 326 - Astrobiology / Williams: All About Folders

All Folders All The Time

There is a lot you can do with folders within RefWorks - you can create folders to separate your citations into groups, you can name them whatever you want to, and you can even share them with other folks with RefWorks accounts such that you can all add in documents, see each-other's citations/documents, etc.  This is a fantastic way to effortlessly share resources electronically - and one that you are going to take advantage of in this class! 

Creating Folders

You will notice on the left side of the screen a list of options - including the 'My Folders' link.  

Clicking on the 'My Folders' link shows you specific folder-focused options, including the option to Add a new one.  

Clicking on that option brings up a basic box and asks you to name your new folder:

This is where you can pick whatever name makes the most sense to you.  Name the folder after your paper topic - or name the folder after your class - it's totally up to you.  RefWorks even gives you the option to Rename the folder later if you need to - or if you are getting super-granular you can even create Subfolders.

 

(Example:  create an BIOL folder and inside of there, have sub-folders titled BIOL 210 / BIOL 305 / BIOL 400 / etc. -or- create a folder called BIOL 326 and within there create sub-folders named Introduction / Materials and Methods / Discussion / Conclusion........) 

 

 

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Sharing Folders

Sharing folders is super easy.  All you need to do is navigate to the left-side list of options and pick My Folders.  From there, zoom in on the folder you want to share, and click on the blue triple-dot link   to the right of your folder name:

The Share folder option is what you want to choose.  Once you have clicked on Share folder, a box will pop up that looks like this:

You'll notice that you need to know the person's exact email address to type in - you can't just put in their name & hope that RefWorks pulls up the email address for you.  Also, you'll see from the drop-down list below that there are three sharing options you get to choose from.  Can Read is where someone can just see the citations that you have listed.  Can annotate means that whoever you share the folder with can make annotations to the contents of the folder.  Can modify means that whoever you share the folder with can add in things as they see fit.  Choosing this option gives the person you are sharing with the most editing power.  

Once you have shared your folder with whomever you wish to, hit the Share Folder option and you'll notice that little silhouettes of people now show up to the left of your folder name.  This indicates that your folder is now a shared folder.  

You can go in at any time and make changes to the sharing settings of your folder as you see fit.  

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